Company Description 

Acutis Diagnostics is a laboratory medicine company specializing in clinical toxicology and advanced molecular diagnostics. Our operations depend heavily on precision, speed, and reliability — especially in sample transportation, where there is zero margin for error. 

Role Overview 

This is a high-responsibility, fast-paced remote role for a Senior Fleet Administrator. This position is critical to ensuring that all sample pickups and deliveries are executed without delays, lapses, or protocol deviations. 

This is not a passive coordination role- it requires continuous monitoring, proactive decision-making, and strong ownership of fleet operations. The individual in this role must be comfortable working under pressure, handling real-time issues, and maintaining operational standards at all times. 

Key Responsibilities 

• End-to-End Fleet Ownership: 
• Take full responsibility for daily fleet operations, ensuring zero missed pickups and strict adherence to timelines and protocols.  
• Continuous Monitoring: 
• Actively monitor driver routes, statuses, and performance in real-time. No lapses in tracking or follow-ups are acceptable.  
• Proactive Issue Resolution: 
• Identify and resolve issues before they escalate — including delays, driver unavailability, routing inefficiencies, or compliance gaps.  
• High-Pressure Coordination: 
• Manage multiple drivers and routes simultaneously while maintaining accuracy and composure in a time-sensitive environment.  
• Strict Protocol Enforcement: 
• Ensure all drivers follow operational SOPs without exception. Address deviations immediately and take corrective actions.  
• Real-Time Communication: 
• Maintain constant communication with drivers, internal teams, and stakeholders to ensure alignment and clarity at all times.  
• Route Optimization & Efficiency: 
• Continuously improve route performance while balancing cost, time, and service quality.  
• Accountability & Reporting: 
• Maintain accurate logs, track performance metrics, and provide clear updates on operations, exceptions, and resolutions.  
• Driver Management & Training: 
• Guide, monitor, and hold drivers accountable for performance, professionalism, and compliance.  

Candidate Expectations 

We are specifically looking for candidates who demonstrate: 

• High Reliability & Ownership: 
• Consistently dependable with a strong sense of responsibility — someone who treats operations as their own.  
• Ability to Work Under Pressure: 
• Comfortable handling urgent situations, tight deadlines, and unexpected challenges without compromising quality.  
• Strong Attention to Detail: 
• Ability to monitor multiple moving parts while maintaining accuracy and control.  
• Proactive & Solution-Oriented Mindset: 
• Does not wait for issues to escalate — takes initiative to prevent and resolve problems.  
• Consistency & Discipline: 
• Maintains performance standards every day without lapses.  
• Clear & Assertive Communication: 
• Able to give instructions, manage drivers, and escalate issues effectively.  
• Adaptability: 
• Willing to adjust quickly to operational changes and evolving requirements.  

Basic Qualifications 

• Bachelor’s degree in Logistics, Supply Chain, Business Administration, or related field (preferred)  
• Minimum 3+ years of experience in logistics / fleet / dispatch operations  
• Experience with fleet management or route optimization tools  
• Strong proficiency in Microsoft Office Suite  
• Knowledge of transportation compliance and safety standards  
• Willingness to be available beyond standard hours when required  

Important Note 

This role demands continuous focus, accountability, and resilience. It is best suited for individuals who thrive in high-pressure operational environments and can maintain consistent performance without supervision.